A Digital Signature Certificate is a secure digital key that is issued by the certifying authorities for the purpose of validating and certifying the identity of the person holding this certificate. Digital Signatures make use of the public key encryption to create the signatures.
A digital signature certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of certificate and name of the certifying authority.
Benefits of a digital signature certificate
Digital Signature Certificates are helpful in authenticating the personal information details of the individual holder when conducting business online.
Reduced cost and time: Instead of signing the hard copy documents physically and scanning them to send them via e-mail, you can digitally sign the PDF files and send them much more quickly.
The Digital Signature certificate holder does not have to be physically present to conduct or authorize a business
Data integrity: Documents that are signed digitally cannot be altered or edited after signing, which makes the data safe and secure.
The government agencies often ask for these certificates to cross-check and verify the business transaction.
Authenticity of documents: Digitally signed documents give confidence to the receiver to be assured of the signer’s authenticity. They can take action on the basis of such documents without getting worried about the documents being forged.
Fulfilling statutory compliances
Individuals and entities who are required to get their accounts audited have to file their income tax return compulsorily using a digital signature. Furthermore, the Ministry of Corporate Affairs has made it mandatory for companies to file all reports, applications, and forms using a digital signature only.
Under GST also, a company can get registered only by verifying the GST application through a digital signature. The use of a digital signature is necessary even for filing all applications, amendments and other related forms.
Certifying Authorities for Digital Signature Certificate
The Controller of Certifying Authority for the purpose of issuing digital signatures in India has authorized Capricorn as one of the certifying authority for issuance of Digital Signature Certificate.
Other certifying authorities may include (n) Code Solutions, e-Mudhra, CDAC, NSDL e-Gov, Vsign, CSC, Pantasign, etc
Classes of DSC
The type of applicant and the purpose for which the Digital Signature Certificate is obtained defines the kind of DSC one must apply for depending on the need. There are two types of Digital Signature certificates issued by the certifying authorities.
Class 2 Certificates: These are issued to the director/signatory authorities of the companies for the purpose of e-filing with the Registrar of Companies (ROC), Income tax return filing, GST Registration & Return Filing, etc. Class 2 certificate is mandatory for individuals who have to sign manual documents while filing of returns with the ROC.
Note: With effect from 01st January 2021 Class 2 certificates have been discontinued, only Class 3 certificates are now issued by Certifying authorities
Class 3 Certificates: Along with all the purposes mentioned in Class 2, Class 3 certificates are used in online participation/bidding in e-auctions and online tenders anywhere in India. The vendors who wish to participate in the online tenders must have a Class 3 digital signature certificate.
As per the latest updates all the application accept for Class 3- Organization are processed completely paperless and no physical documents to be submitted.
Documents Required for Class 3 certificate
I) Class 3 (Signing + Encryption) DSC- e-kyc for Organization
- Scan copy of photograph of the applicant
- Copy of PAN of the applicant (Additional PAN of any Partner or Director other than the applicant in case of a Firm or a Company)
- Copy of Aadhar of the applicant (Additional Aadhar of any Partner or Director other than the applicant in case of a Firm or a Company)
- Copy of GST certificate
- Latest bank account statement (Not older than 2 months)
- Authority letter authorizing the applicant
- Mobile number
- Email id
Note:- We recommend to apply for Class 3- Organizational and not individual for Class 3- Combo i.e (signing and encryption) as there are many tenders where organizational details are required and if applicant has applied for Individual DSC the same becomes useless for that purpose. Also the charges for Individual or Organizational DSC are the same.